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Enhancing Access Control and Security with SharePoint Custom Permissions

The foundation for an organization's ability to successfully store, organize, and exchange information is SharePoint, Microsoft's feature-rich collaboration platform. Access to features and content is controlled via a permissions system that is essential to SharePoint's functionality. While SharePoint has default permission levels, businesses frequently need more granular access control. In-depth examination of SharePoint custom permissions is done in this blog post, along with an examination of their value and range of uses for improving security and access control.

Here are several scenarios where I successfully achieved the desired results by implementing custom permissions:

How To Hide Site Contents In SharePoint Online:

we needed to create a special permission. To do this, we copied all the permissions from the "Contribute" permission level, except for one called "View application pages." By doing this, users can do almost everything that "Contribute" allows, but they won't be able to see the site content or other application pages.

How to Set Permissions to add but not delete in SharePoint:

In this situation, our goal is to let users add and edit items without allowing them to delete. To make this happen, we designed a custom permission level. We took all the permissions from the "Contribute" permission level, except for two: "Delete Item" and "Delete Version." As a result, users can now add and edit items, but they no longer have the ability to delete them.

Conclusion

For businesses looking to maximize access control, data security, and governance inside their SharePoint environment, custom permissions in SharePoint are important. Organizations strengthen data security, uphold compliance standards, improve workflows, and promote safe collaboration while maintaining control over access rights by tailoring permissions to fit particular requirements. When properly utilized, SharePoint custom permissions improve the overall governance and security of SharePoint by ensuring that only the appropriate users have access to the appropriate content and functionalities. Utilize custom permissions to their fullest extent to maximize SharePoint's access control features.

Please refer: How to create custom permission level in SharePoint online

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